Privacy Policy

1. Who We Are
Business name: PeopleFirst HR
Business type: HR Services Provider
Contact email: fiona.macdonald@peopel-first-hr.com
For the purposes of UK data protection law, PeopleFirst HR is the data controller of your personal data.
 
2. Personal Data We Collect
When you use our website, particularly our enquiry form, we may collect the following personal data:

• Name

• Email address

• Telephone number

• Company name (if provided)

• Any information you choose to include in your enquiry relating to your HR requirements

 
We ask that you do not include special category (sensitive) personal data (such as information about health, race, religion, or criminal convictions) unless it is strictly necessary. If you do provide such information, it will be handled in accordance with UK GDPR requirements.
 
3. How We Use Your Personal Data
We use your personal data for the following purposes:

• To respond to your enquiry and contact you to discuss your HR requirement

• To arrange a call or consultation at your request

• To provide information about our HR services

• To manage our client relationships and business operations

• To comply with legal or regulatory obligations

 
Your personal data will not be used for automated decision-making or profiling.
 
4. Lawful Basis for Processing
Under UK GDPR, we must have a lawful basis for processing your personal data. We rely on one or more of the following:

• Consent – where you submit an enquiry form requesting that we contact you

• Legitimate interests – to respond to business enquiries and provide HR services, where these interests are not overridden by your rights

• Legal obligation – where processing is required to comply with UK law

 
5. How We Store and Protect Your Data
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, accidental loss, destruction, or disclosure.
Your personal data is stored securely and is only accessible to those who need it for legitimate business purposes.
 
6. How Long We Keep Your Personal Data
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected.
Typically, enquiry data will be retained for a reasonable period to allow follow-up and record-keeping, after which it will be securely deleted or anonymised unless a longer retention period is required by law.
 
7. Sharing Your Personal Data
We do not sell or rent your personal data to third parties.
We may share your personal data with trusted third-party service providers (such as website hosting or email providers) who process data on our behalf under appropriate contractual safeguards.
We may also disclose your personal data where required to do so by law or to regulatory authorities.
 
8. International Data Transfers
We do not routinely transfer your personal data outside the UK. Where any data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.
 
9. Your Data Protection Rights
Under UK GDPR, you have the right to:

• Request access to the personal data we hold about you

• Request rectification of inaccurate or incomplete personal data

• Request erasure of your personal data (the “right to be forgotten”)

• Request restriction of processing

• Object to processing based on legitimate interests

• Withdraw consent at any time (where consent is relied upon)

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been handled unlawfully. ICO website: https://www.ico.org.uk
 
10. Cookies
Our website may use essential cookies to ensure it functions correctly and to provide a good user experience.
You can control cookies through your browser settings. Where required, we will request your consent before placing non-essential cookies on your device.
 
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or how we operate. Any updates will be posted on this page with an updated revision date.
 
13. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact:
PeopleFirst HR. Email: fiona.macdonald@people-first-hr.com